GUIDE TO THE RECORDS OF THE
DIRECTOR'S OFFICE OF THE LIBRARIES
1907-1992
Compiled
By
Lee Ann Eades
Eastern Kentucky University
1994
TABLE OF CONTENTS
Introduction to the Records
Accession Records Series
Budget Series
Library Organization Series
Personnel Series
Report Series
Statistics Series
Subject Series
Introduction to the Director's Office of the Libraries Records
The Eastern Library was born nearly sixty years ago when, on June 4, 1907, less than five months after the doors of Eastern Kentucky State Normal School were opened, President Ruric Nevel Roark placed a collection of 300 books in an old building that was used to store baled hay.
Upon being named first president of Eastern in 1906, Roark found in Richmond a campus consisting of twenty-three and one-half acres, two brick buildings--University Building, a stately landmark which still serves as a classroom building, and old Memorial Hall, a men's dormitory, which has been razed--and a frame gymnasium. An old brick building, the Preparatory School Building, which had been deeded to Walters Collegiate Institute by Central University and was rented to a private family and used to store hay, was rented by President Roark as the first library. It stood directly in front of what is now the Buchanan Little Theatre in Keen Johnson Student Union Building and near the northeast corner of the present Crabbe Library.
Miss Ada Barter, who held a library science degree from the University of Illinois, was hired as the first librarian at a salary of $40 a month. Thus, began the Eastern library.
Although a modest start, the Eastern Library, nonetheless, was begun before the A & M College (now the University of Kentucky) had a central library. The library occupied one large room in the old Prep School Building. A pot-bellied stove in the center of the room provided the only heat, and it was the responsibility of the librarian to keep the fire going. Window space provided natural light by day. Four light bulbs suspended from the ceiling did not provide enough light for the library to remain open at night. There was no water or other conveniences in the building. Furniture included four tables and some wood-bottom chairs and bookcases. One piece -- an ornate, solid oak table -- is still preserved in the Kentucky Room.
On March 15, 1907, the Board of Regents made its first library appropriation -- $500. In 1909 the librarian was requested to purchase additional books, the cost not to exceed $200.
The year 1918 was significant in the history of the Eastern Library. It was then that the first Library Committee was appointed: Dr. E.C. McDougle, dean, Education; Dr. James D. Bruner, English; Dr. Wren J. Grinstead, Latin; Mr. Charles A. Keith, History; Mr. R.A. Edwards, Training School; and President Thomas Jackson Coates, third president, ex-officio. It was also during this year that the first definite policies regarding expansion of the library were made. An emergency fund of $1,000 was appropriated. The budget for 1919 was increased to $2,500 and there since have been steadily increasing annual appropriations for the purchase of books.
In the fall of 1918, around Thanksgiving, the library was moved from the Preparatory School Building into the new Cammack Building, occupying two large rooms, with small rooms on either end, on the second floor.
It was moved again in the summer of 1924 upon completion of a new building constructed especially to serve as a library -- the John Grant Crabbe Library, named in honor of Eastern's second president. Cost of the two- story building, designed to accommodate 200 students, was $55,342. It contained 16 fireproof rooms. The library holdings had grown from the original 300 to 16,854.
In 1935, under the administration of President Herman Lee Donovan, an addition costing nearly twice as much as the original structure was completed. The original John Grant Crabbe Library and this addition served Eastern's students -- from 811 enrolled in 1935 to 6,949 in 1965 -- until work began on a sprawling new addition. Serving as temporary quarters during the 19-month construction period were the first floor of the Bert Combs Building and the basement of Case Hall, a women's dormitory. The new addition nearly quadrupled the library's space from 38,000 square feet to 147,780 square feet. The vast increase in size was necessary to accommodate large enrollment increases as Eastern's status moved from that of a college to a university.
The first library policies were formulated by Miss Mary Estelle Reid, Eastern's second librarian, who served from 1912 to 1929. She wrote, in part:
A most essential factor in the life of Eastern State Teachers College is its library. It contributes to the efficiency of every department of instruction. It is a place where every member of the faculty and every student, to the smallest pupil in the Training School, may come for information and for recreational reading . . . The library is not a mere adjunct to the school, but an integral part of the educational system . . . Real students are no longer satisfied to follow mere textbooks in the investigation of a subject . . . The library reflects in its collection and service the aims of the institution of which it is a part, its development being influenced by that of the school, which in turn is dependent upon the development of the library . . .
The third librarian was Miss Mary Floyd, who was appointed by President Donovan upon the death of Miss Reid in 1929. It was during Miss Floyd's tenure as librarian that the valuable John Wilson Townsend Collection was secured for the Kentucky Room of the library.
Upon Miss Floyd's retirement in 1957, Mrs. Lucile Whitehead was named acting librarian, a position she held for one semester. In the summer of 1957, Dick M. Allen was named permanent successor of Miss Floyd. Ernest W. Weyhrauch, who had served as education librarian in the Indiana University libraries complex, was appointed director of libraries December 1, 1966.
In addition to the growth of the book collection (194,000 to 858,000 volumes), several other developments occurred at Crabbe Library during Dean Weyhrauch's tenure. In 1969, the Government Documents Section was moved to the previously empty fourth floor of the library. That same year, the Law Library was created in conjunction with the Madison County Bar Association; and the Music Library, located in the Foster Building, became the first branch library. The Law Enforcement Library in the Stratton Building became the second branch library in 1975.
Also in 1975 Crabbe Library joined the Online Computer Library Center (OCLC). This decision ultimately led to changing the Library's classification system from Dewey Decimal to that of the Library of Congress. Consequently, Crabbe Library was the first library in Kentucky to convert its entire holdings to a LC MARC format database and to have its entire collection classified according to the LC system. In 1985 an annual Book Fest was instituted to honor campus authors and local and regional writers.
When Dean Weyhrauch retired in 1991, he was replaced by Dr. Marcia Myers in 1992. During the 1991-1992 academic year, Mr. Ken Barksdale served as acting director of libraries. Significant changes have occurred during Myers's leadership. In 1990 the Kentucky General Assembly appropriated $11.7 million for expansion of Crabbe Library. By late 1994 the new 70,000-square foot expansion, which also included a complete renovation of the University Building and its incorporation into the Crabbe Library, had been completed. In addition, the library began automating its services in 1993 with the introduction of an online public access catalog. A $1.5 million private fund-raising campaign to assist in refurbishing the old part of Crabbe Library, purchasing new equipment, and establishing a book endowment was initiated in 1994. The new Crabbe Library is poised to meet the challenges of the information revolution in the 21st century.
The majority of the Library Director's Office Records cover the years from 1966. For earlier information on the history of the library, consult the president's office records.
*ACCESSION RECORDS SERIES*
DESCRIPTION: The Accession Series contains one box of four bound volumes containing the accession records for the Crabbe Library from 1907 through 1924. The series is arranged in chronological order. This series tracks book purchases, loses, and discontinuations.
INVENTORY Box 1 June 15, 1907-November 25, 1907 December 4, 1907-November 3, 1907 November 6, 1909-June 5, 1920 May 6, 1920-July 26, 1924
*BUDGET SERIES*
DESCRIPTION: The Budget Series includes two boxes of material arranged in chronological order from 1966 to 1992. The annual budgets from each section of the library for the inclusive years are contained in this series.
INVENTORY Box 2 1966-1967 1968-1969 1969-1970 1970-1971 1971-1972 1972-1973 1973-1975 1975-1976 1976-1977 1977-1978 1978-1979 1979-1980 1980-1981 1981-1982 1982-1983 1983-1984 1984-1985 Box 3 1985-1986 1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 1991-1992
*LIBRARY ORGANIZATION SERIES*
DESCRIPTION: The Library Organization Series contains five boxes of materials covering the years 1952-1992. The material is arranged in alphabetical order for each folder and chronological order within each folder. This series deals with each section of the library and contains general records dealing with the section. The Special Collections section of this series contains letters regarding such historical personalities as Daniel Boone, Cassius Clay, and the Townsends.
INVENTORY Box 4 Acquisitions 1967-1986 Archives 1978-1984 Archives 1985-1986 Archives 1987-1992 Cataloging 1968-1977 Circulation 1967-1969 Circulation 1970-1972 Circulation 1973-1977 Director's Advisory Committee 1968-1970 Director's Advisory Committee 1971-1972 Box 5 Director's Advisory Committee 1973-1978 Director's Advisory Committee 1979-1982 Director's Advisory Committee 1982-1983 Director's Office 1967-1981 Documents 1967-1971 Documents 1972-1975 Documents 1976-1987 Box 6 Interlibrary Loan 1971 Law Library 1969-1981 Learning Resources Center 1967-1974 Learning Resources Center 1975-1990 Music Library 1968-1981 Periodicals 1967-1972 Box 7 Periodicals 1973-1980 Permanent Reserve Collection 1969-1971 Reference 1968-1973 Reference 1974-1977 Reference 1981-1992 Box 8 Reserve 1967-1973 Special Collections - Daniel Boone 1967-1968 Special Collections - Burnam Papers 1967-1968 Special Collections - Cassius Clay 1967 Special Collections - Dorris Museum 1967-1973 Special Collections - Dorris Museum Donation 1972 Special Collections - Dorris Museum 1969-1973 Special Collections - Dorris Will 1950 Special Collections - Rare Books 1970-1975 Special Collections - Charles Clay Shackelford 1977 Special Collections - Clifford Shaw 1970-1971 Special Collections - French Tipton Papers 1938 & 78 Special Collections - Townsend Book Dealers 1967-1968 Special Collections - Townsend Book Dealers 1968-1970 Special Collections - Townsend Donations 1967-1968 Special Collections - Mrs. Townsend's 1972-1978 Special Collections - Townsend Room 1952-1991 Special Collections - Wallace Family 1978 Special Collections - Ward Collection 1952-1954 Townsend Room 1970-1973 Townsend Room 1974-1976 Townsend Room 1977-1980
*PERSONNEL SERIES*
DESCRIPTION: The Personnel Series contains four boxes of records arranged in alphabetical and chronological order. The series covers the years 1962- 1991 and includes a complete record of all library employees during Ernest Weyhrauch's tenure as Dean of Libraries.
INVENTORY Box 9 Abdulkadir, Helen 1969-1976 Adams, Irma 1978-1987 Alavi, Eva 1973-1976 Allen, Dick 1962-1981 Bergmanon, Penelope 1969-1970 Black, Katherine 1984-1986 Bullock, William M. 1970-1972 Campbell, Susan 1974-1978 Castle, Elizabeth 1967-1978 Chase, Frank 1965-1980 Clarkson, Mary Frances 1973-1977 Cordoves, Ligela K. 1970-1971 Dean, Callie B. 1976-1991 Dejarnette, Nannie 1967-1979 Dickerson, Mary S. 1963-1970 Easley, Jane J. 1968-1973 Edwards, R. A. 1966-1968 Box 10 Elliot, Margaret 1974-1977 Etkin, Cynthia 1984-1988 Etkin, Cynthia 1988-1991 Fritts, Paul Y. 1979-1985 Gardner, Margaret G. 1962-1972 Genaway, David 1975-1978 Gleaves, Sara 1966-1969 Gupta, Sunita 1966-1972 Hassenstein, Mary 1970-1973 Hazen, Darlene 1971-1972 Higgins, Rhonda Williamson 1968-1972 Hurley, Angela 1967-1972 Larsen, Patricia 1969-1974 Box 11 McCoy, Curtis 1968-1986 Mason, Francis 1973-1978 Manchikes, Alice 1968-1981 Maxfield, Lillian 1965-1970 Metcalf, Dixie 1982 Miller, Nancy G. 1963-1972 New, Patricia 1973-1986 Nunez, Frank 1966-1969 Park, Nancy R. 1963-1967 Pattie, Ling-yuh W. (Miko) 1973-1984 Pattie, Ling-yuh W. (Miko) 1985-1987 Pope, Larry 1966-1978 Richardson, Kathleen E. 1984-1985 Roberts, Margaret 1977 Robertson, Sandra 1971-1981 Robinson, Norma T. 1979-1985 Seibert, Mary 1972-1973 Box 12 Smith, Margo 1979-1986 Smith, Rhonda 1975-1979 Sowders, Jeannette 1969-1972 Stoffle, Carla 1968-1979 Taylor, Susan Gay 1969-1970 Teague, Carla 1985 Thomas, Joseph W. 1983-1984 Thurman, Mary John 1966-1979 Walker, Samuel, Dr. 1978 Wallace, Jane 1971-1977 Ward, Marianne Sue 1967-1974 Weyhrauch, Ernest E. 1987-1991 Whicker, Gene A. 1964-1969 Whicker, Gloria Marie 1968-1969 Whitson, Joyce G. 1967-1968 Woods, Docia 1967-1969
*REPORT SERIES*
DESCRIPTION: The report series contains two boxes of materials arranged in chronological order. This series houses the annual report on library activities from the years 1965-1991.
INVENTORY Box 13 Annual Report 1965-1968 Annual Report 1968-1972 Annual Report 1972-1975 Annual Report 1975-1978 Annual Report 1978-1981 Box 14 Annual Report 1981-1984 Annual Report 1984-1987 Annual Report 1987-1989 Annual Report 1989-1991 Biennial Report 1968-1971
*STATISTICS SERIES*
DESCRIPTION: The Statistics Series contains one box of materials arranged in chronological order. This series contains statistical analysis of library usage for the years 1960 through 1985.
INVENTORY Box 15 Ten Year Report 1960-1970 Ten Year Report 1963-1982 Ten Year Report 1966-1973 Ten Year Report 1967-1968 Monthly Attendance 1967-1968 Monthly Attendance 1967-1969 Monthly Attendance 1967-1976 Monthly Attendance 1968-1969 Monthly Attendance 1969-1970 Monthly Attendance 1969-1970 Five Year Report 1970-1971 Monthly Attendance 1970-1971 Monthly Attendance 1971-1972 Monthly Reports 1971-1972 Monthly Attendance 1972-1973 Monthly Reports 1972-1973 Museum Attendance 1972-1973 Monthly Attendance 1973-1974 Special Attendance Count 1973-1974 Monthly Reports 1974-1975 Monthly Attendance 1974-1975 Monthly Attendance 1975-1976 Monthly Reports 1975-1976 Museum Attendance 1975-1976 Monthly Attendance 1976-1977 Monthly Attendance 1977-1978 Monthly Attendance 1981-1982 Monthly Attendance 1982-1983 Monthly Attendance 1983-1984 Monthly Attendance 1985
*SUBJECT SERIES*
DESCRIPTION: The Subject Series contains twelve boxes of materials arranged in alphabetical, chronological order. The material contains a diverse selection of records including such items as general office correspondence, security problems, standing committees, and student affairs.
INVENTORY Box 16 Academic Affairs, Associate Vice President 1986-1987 Academic Affairs, Associate Vice President 1988-1989 Academic Affairs, Associate Vice President 1990-1992 Academic Affairs, Vice President 1985-1990 Ad Hoc Automation Planning Committee 1981-1983 Ad Hoc Committee on Publications 1967-1969 Box 17 Administrative Affairs 1985-1991 All memos to staff members 1991-1992 Allied Arts and Technology, College of 1966-1990 Allied Health and Nursing, College of 1970-1990 Arts and Humanities, College of 1979-1991 Automation 1984-1985 Automation 1986-1991 Bangladesh 1960-1975 Bennet, Esther 1969-1970 Bindery Contracts--Art Guild Bindery 1966-1968 Box 18 Book Donations 1967-1970 Book Donations 1970-1974 Book Donations 1974-1975 Book Fest 1985 Book Fest 1986 Book Fest 1987 Box 19 Book Fest 1988-1991 Book Fest 1992 Book Sales 1985-1986 Business, College of 1967-1978 Business, College of 1980-1989 Cataloging, Department 1983-1990 Central Serials 1983-1991 Circulation Reports and Minutes 1984-1992 Colorado A&M College 1954 Correspondence - Campus 1981-1983 Correspondence - Campus 1983-1985 Correspondence - Faculty 1990 Correspondence - President Funderburk 1985-1986 Correspondence - Interlibrary 1978-1983 Box 20 Correspondence - Interlibrary 1979-1985 Correspondence - Kentucky Department of 1969-1983 Correspondence - Kentucky Department of 1983-1989 Correspondence - Miscellaneous 1978-1991 Correspondence - Off-Campus 1981-1990 Correspondence - Public 1979 Correspondence - Dorothy Townsend 1968-1977 Box 21 Eastern Progress 1968-1990 Extended Hours 1991 Faculty Library Committee 1984-1991 Faculty Library Committee Contract 1984-1987 Faculty Roster - Academic Progress 1988 Geological Survey Project 1986-1987 Graduate Council - Thesis Committee 1964-1968 Graduate Studies and Research 1967-1980 Institutional Planning Library Goals 1987-1988 Kentucky Newspapers Project 1988 Late Hours Schedule 1974-1985 Learning Skills, Department of 1965-1978 LEN Library Project 1975-1992 Letters for Acknowledgement 1990 Letters of Recommendation 1986-1991 Librarian Status Dialogue 1961-1987 Librarian Status Surveys 1961-1986 Library Building - New Plans and Ideas 1977-1979 Library Expansion 1984-1991 Box 22 Library Hours 1984-1992 Library Move 1966-1967 Library Newsletters 1969-1988 Library Orientation 1967-1979 Library Reorganization 1986-1988 Library Standing Committees 1988-1989 Massachusetts Institute of Technology 1952 Maywoods 1985-1988 Military Science, Department of 1977 Mold Project 1981 Box 23 Museum Committee 1967-1974 Museum 1954-1987 Pearl Buchanan Books 1968 Periodicals, Reports and Correspondence 1985-1992 Physical Plant Administration 1977-1990 Planning and Budget 1977-1983 Planning and Budget 1983-1986 Planning and Budget 1986-1991 Pope Incident 1975 Preservation of Materials 1968-1969 President - Office of the 1977-1985 Executive Assistant Professional Applicants 1986-1991 Promotion and Tenure Committees 1975 Promotion, Tenure and Appointment Guidelines 1972-1978 Promotion and Tenure Correspondences 1984-1990 Box 24 Questionnaires 1967-1972 Questionnaires 1972-1975 Recycling 1990 Report of AACSB 1984 Research 1991 Richmond Community College 1968-1974 Sabbatical Guidelines Proposed - 1977-1979 Responded by the Staff Sabbatical Guidelines Request 1983 Sabbatical Leaves 1977-1990 Safety and Health 1989-1991 Security 1990-1991 Security Problems 1962-1991 Security Problems - People 1982-1992 Sick Leave Policy - Faculty and Professional 1986 Box 25 Social and Behavioral Sciences, College of 1978-1991 Solinet 1991-1992 Solinet - Budget Information 1975-1979 Solinet - Deposit Procedure 1978-1987 Solinet - EKU Library Membership Proposals 1973-1979 Solinet Information, By-Laws, 1973-1987 Solinet Meeting - Atlanta, GA 1979 Southern Association of Colleges 1967-1992 Southern Illinois University N.D. Space Planning and Utilization Committee 1986-1990 Special Programs 1986-1989 Staff Meetings 1988-1990 State Library Conference - Natural Bridge 1979-1982 Statistics 1980 Student Academic Affairs 1989-1990 Student Affairs 1970-1986 Box 26 Student Correspondence 1982 Student Manual 1967-1982 Student Senate 1969-1978 Student Services 1990 Surveys 1984-1989 Technical Services Coordinator 1984-1988 Transportation 1982-1988 Transylvania University 1984 Travel Encumbrances 1981-1983 University Counsel 1986 University Information Technology Committee 1988-1990 University Library 1974-1975 University of Alberta, Calgary 1964 University of Illinois 1953 University of Kentucky - College of 1968-1990 University of Louisville 1982-1985 University Relations and Development 1988-1989 Upward Bound Program 1988-1991 Vendors - 3M Co. 1991 Vendors - A.B. Dick 1989-1990 Vendors - Cannon 1987 Box 27 Vendors - Central Business Systems 1987-1990 Vendors - Kingsley 1991 Vendors - Kurzwell 1986-1988 Vendors - Lanier 1986-1987 Vendors - Morrow 1989 Vendors - Panasonic 1990 Vendors - Photocopiers 1989-1991 Vendors - Sharp 1987-1991 Vendors - Toshiba 1986 "Weeding" Committee 1983-1984 Western Kentucky University 1977-1980 Westlaw 1986-1989 White House Conference 1990 Workshops 1992
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