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When ordering reproductions, you will need to submit a Reproduction Services Contract with appropriate payment. The intended use must be stated before an order will be taken. Some material may not be available for copying due to restrictions. All reproductions are sold for personal/reference use only, and may not be displayed, published or broadcast in any format without payment of appropriate fees. All responsibility for questions of copyright that may arise in copying and in use of the copies must be assumed by the user. All orders subject to shipping & handling charge of $5.00 minimum per order.

All checks should be made payable to Eastern Kentucky University and should be mailed to:

Eastern Kentucky University
University Archives - Library 126
521 Lancaster Ave.
Richmond, KY 40475

Image reproduction fees:

Scans are available by e-mail or on disc (at 300 dpi as tif or jpeg files) at a cost of $5.00 per scan plus any applicable use fees. Scans will be sent as an e-mail attachment at no additional cost, or sent on a disc at a cost of $5.00 per disc. Requests for scanned images are limited to 10 scans per month per patron. We will post 72 dpi jpeg files on our website at no cost.

Video reproduction fees:

Note: If the film or videotape requested is not currently available on DVD, the cost of transfer to DVD will need to be determined, and agreed to, before the reproduction is made.

Audio reproduction fees:

All of the above mentioned fees include applicable taxes and are subject to change without notice. Due to the nature of the material being copied, we cannot guarantee the quality of any reproduction. All sales are final.

NOTE: Normal delivery time for all services is 6 weeks. Rush orders of five business days or less will be charged at double the normal rate. Payment in full is required before an order will be processed.

Use Fee Schedule
All use of reproductions from the collections of the Eastern Kentucky University Archives, except use for research/reference purposes or home display, are subject to the appropriate use fees as indicated below. A use fee is charged for publication or other commercial use of each image, or per minute for audio and video reproductions. Fees listed below are for one-time, world-wide, English language, non-exclusive use. These fees are separate from, and in addition to, any other applicable charges. Unless otherwise agreed, all reproductions must be returned within 120 days of delivery. A copy of any publication using an image or other media shall be donated to the Archives. The Reproduction Services Contract must be completed and mailed with payment before any reproductions are made. Use fees are as follows:

Subsequent publication or other use is normally charged at one-half the original fee but should be verified and permission granted beforehand. Filming or videotaping of images at our facilities will be charged at the rate of $100/hour for commercial use and $50/hour for non-profit* use. These charges are in addition to use fees. This service is permitted only at the discretion of the Archivist and research must be completed, images approved and appointments scheduled in advance of filming/videotaping sessions. News media will not be charged this fee if photo is for editorial use and is properly credited.

All reproductions must carry the appropriate credit line with © logo where applicable. Other credit may be necessary, please check with a staff member. An example of proper credit line is:

© Eastern Kentucky University Archives.

* Non-profit refers to any individual, government agency or organization able to demonstrate not-for-profit status and able to submit a Non-Profit 501(c)3 number.